Located in Auckland, Rothbury Insurance required a workplace technology solution that could support their move into a new office while improving collaboration, room scheduling, and day-to-day meeting functionality.
Safe N Sound was engaged to deliver an integrated office AV solution that combined the relocation of existing equipment with new conferencing, room booking, and presentation technology. The goal was to create a connected workplace that supports hybrid meetings, internal training, and daily team operations without unnecessary disruption during the office transition.
Learn more about the systems used in this project through our commercial AV and workplace technology integration services.
Comprehensive Services Delivered
Safe N Sound provided a complete end-to-end solution including AV relocation, system design, installation, configuration, testing, and handover.
Key components included:
- Office AV equipment relocation and reinstallation
- Meeting room AV system installation
- Poly Studio video conferencing systems
- Airtame conferencing system in the training room
- Logitech Tap Scheduler installation
- Focus Room booking screens with PoE support
- Apple TV 4K integration for presentation flexibility
- Display installation using Sanus full-motion brackets
- Testing, optimisation, and recalibration of relocated AV systems
By integrating relocated and new technology into one coordinated workplace solution, Rothbury gained a more reliable, scalable, and user-friendly AV environment across the new office.
Tailored Technology for a Modern Office Environment
Rothbury required technology that could support both the practical realities of an office move and the longer-term needs of a modern hybrid workplace.
The brief included:
- relocating and reusing selected AV equipment from the previous office
- improving meeting room video conferencing capability
- implementing a simple room booking solution for Focus Rooms
- supporting larger training and presentation spaces
- creating a scalable system that can adapt as the team grows
Every system was designed to align with how the office is used day to day, ensuring the technology supports productivity, collaboration, and ease of use.
The result is a workplace where AV, conferencing, and scheduling systems work together seamlessly.
Advanced Technology Integration
Multiple AV, conferencing, and workplace control elements work together to support both staff experience and operational efficiency.
Meeting Room Video Conferencing
Meeting rooms were upgraded with integrated conferencing technology designed to support clear communication in hybrid environments.
This included:
- Poly Studio video conferencing systems for crisp audio and video
- professionally mounted displays for better visibility and usability
- Apple TV 4K units to support presentation flexibility and internal communications
This creates a more reliable and professional setup for day-to-day meetings and client-facing conversations.
Training Room AV & Wireless Presentation
The larger training room required more flexible technology to support presentations, team sessions, and collaborative use.
This included:
- Airtame conferencing system
- adjustable display mounting with Sanus full-motion brackets
- presentation-friendly AV setup for larger internal sessions
This gives the space greater versatility while keeping it simple to operate.
Room Booking & Scheduling
A room booking system was deployed to make Focus Rooms easier to manage across the office.
This included:
- Logitech Tap Schedulers at meeting room doors
- PoE-supported booking screens for reliable scheduling and room status visibility
This helps reduce friction around room availability and improves the day-to-day flow of the workplace.
AV Relocation & Reinstallation
A major part of the project involved relocating AV systems from Rothbury’s previous office into the new site.
Safe N Sound managed:
- removal and transport of selected AV equipment
- reinstallation into the new office
- full testing and recalibration
- optimisation of existing systems alongside new technology
This allowed Rothbury to retain value from existing assets while still upgrading key parts of the office environment.
Project Process
Safe N Sound follows a structured delivery process to ensure reliability, usability, and long-term performance.
Discovery & Site Assessment
A detailed consultation and site review identified which systems should be relocated, where upgrades were needed, and how the new workplace would operate.
System Design
A tailored workplace AV and room booking solution was developed to support collaboration, hybrid meetings, and efficient use of office space.
Installation & Configuration
All relocated and new AV systems were professionally installed, configured, and integrated across the office.
Testing & Handover
The systems were tested and optimised, and staff were guided through the use of the meeting room technology and booking interfaces.
Ongoing Support
Safe N Sound continues to provide support and maintenance to ensure the office AV environment remains reliable and easy to manage.
Client Outcomes & Benefits
Seamless Office Transition
Existing AV equipment was relocated and reinstalled with minimal disruption to daily operations.
Improved Hybrid Meetings
Poly Studio systems support clearer, more confident video conferencing across the office.
Simpler Room Booking
Logitech Tap Schedulers and booking screens make it easier for staff to find and manage available Focus Rooms.
Better Training & Presentation Flexibility
Airtame and display integration improve usability in larger training spaces.
Smarter Use of Existing Technology
Rothbury was able to combine existing AV equipment with new workplace tools in one cohesive system.
Technology That Complements the Space
Technology should support the workplace, not create friction within it.
At Rothbury, integrated meeting room AV, room booking tools, and relocated workplace systems create a more connected office environment while remaining simple for staff to use day to day.
Safe N Sound has over 15 years of experience delivering integrated AV, electrical, security, and smart technology solutions across commercial and residential environments throughout New Zealand.
Why Choose Safe N Sound?
Safe N Sound specialises in integrated technology solutions for commercial spaces and premium homes across New Zealand.
Clients choose Safe N Sound for:
- Tailored workplace AV solutions designed around how offices actually operate
- End-to-end service from design to installation and support
- Practical integration of both new and existing technology
- Meeting room and collaboration systems that are easy for teams to use
- Clean installations that support the function and presentation of the office
- Local expertise with ongoing support and maintenance
Explore the full range of systems Safe N Sound installs on the Safe N Sound services page.
Conclusion
Rothbury Insurance Auckland demonstrates how integrated workplace AV, room booking, and conferencing technology can improve both office transitions and long-term team performance.
By combining relocated AV systems with new meeting room technology, training room conferencing, and scheduling tools, Safe N Sound delivered a workplace solution that supports hybrid collaboration, smoother operations, and greater flexibility.
As more organisations look to modernise their office environments without discarding working infrastructure, Safe N Sound continues to deliver practical, scalable, and well-integrated commercial technology solutions
Related Projects
- Constellation Brands: Integrated office AV and workplace technology designed to support connected teams and day-to-day usability.
- Nike Unite Westgate: Commercial AV and collaboration technology supporting both customer-facing and back-of-house operations.
- Clarence Tauranga: Hospitality AV, conferencing, guest entertainment, and venue-wide Wi-Fi integration for a multifunction commercial space.
Frequently Asked Questions (FAQs)
Planning a Similar Project?
Many workplace clients engage Safe N Sound during the planning stage of an office move or fitout to ensure AV, conferencing, and booking systems are integrated correctly from the start.
Early coordination helps avoid issues such as:
- disconnected AV systems across different meeting spaces
- relocated equipment that is not optimised for the new office
- room booking systems that are difficult for staff to use
- technology decisions that create unnecessary replacement costs
Safe N Sound works with office managers, project teams, builders, and business owners to integrate workplace AV, conferencing, room booking, and control systems into one coordinated solution.
If you are planning an office relocation, workplace upgrade, or meeting room refresh, our team can help design a technology solution that supports both the space and the people using it.
